Four Hints for Employing Virtual Executive Assistants
Are you preparing to hire a virtual executive assistant? The job will be easy and gratifying when you adhere to these three recommendations. When you find the right match for your company, a virtual executive assistant is a great help. Usually, this individual will handle meetings, take care of emails, make appointments, create and disseminate internal reports, coordinate training courses, and so on.
Thus, the first factor that you should look for when outsourcing is his / her skills in your language. It's really vital that the virtual executive assistant can engage in effective communication with you and your customers via electronic mail and phone calls.
To be able to use Microsoft Office effectively is the second important issue. Your company might need you to give a presentation, or to put information acquired from a variety of advertising studies together into a database or a newsletter. Your virtual executive assistant must be capable of use Microsoft Office or any such application to comply with such requests efficiently.
Being accessible is the third important consideration. As your virtual executive assistant, you must be able to make use of his or her services whenever you require. It's vital that you're in agreement regarding his or her approximate working hours. Fortunately, technology these days can facilitate 24 x 7 accessibility if need be. You need to come up with the best manner to keep in contact with one another, in addition to determining an ideal time to do so.
Establishing the rates and payment procedure is the fourth essential thing to consider when hiring a virtual executive assistant. Keep in mind that the objective for outsourcing is to save cash, work, and time. It's best to restrict outsourcing to services that perform at least one thing mentioned above. Do an online search and ascertain the going charge for a good virtual executive assistant. Offer a bit less than the standard rate for a probationary period where you both can discover whether you suit one another's needs. After finding the correct candidate, decide an amount that will make him or desire to remain with you.
Keep in mind, whenever you appoint a new virtual executive assistant, you will need to spend time away from your business to train him or her. This usually calls for time, effort and money. Hence, it is more practical to keep the (chosen) candidate you hired happy and inspired to work for you.
Determine from the very beginning how the person wants to receive his or her pay - through check, Paypal, bank transfer or any other way. Also, you will need to finalize the billing frequency ahead of time so that neither you or the virtual executive assistant end up with any misgivings. It's a good practice to have him or her invoice you for the outsourcing work completed, so the payment can be recorded and justified.
A good relationship with your virtual executive assistant, which will develop naturally with time, will be an essential element in your organization's success.
